Dashboard
City of Maple Grove records management overview
Total Records
47,284
Across 6 cabinets
Storage Used
284 GB
of 1 TB allocated
Active Workflows
34
12 awaiting your action
Legal Holds
7
Retention suspended
Documents by department
Share of total records, June 2026
Storage utilization
Repository capacity in use
Upload activity by month
Records added, Jan to Jun 2026
Audit activity trend
Logged actions per day, last 14 days
Document type distribution
Records by type across all cabinets
Recent activity
Latest actions across all cabinets
Document types
Breakdown by record series
Expiring retention schedules this month
Record series reaching disposition eligibility in June 2026
Cabinet Browser
Browse cabinets, folders, and records
Select a folder to view records
No folder selected.
Document preview
Search
Full-text search across all records
Document Type
Security Class
Search history
Results 6 found
Upload
Add a new record to the repository
⇪
Drag and drop files here
or click to browse. PDF, DOCX, XLSX, TIFF, PNG accepted.
Document properties
Metadata applied to all uploaded records
Indexing and applying retention schedule...
Workflows
Active review and approval processes
Active Instances
My Tasks
| Workflow Name | Document | Initiated By | Current Step | Days | Status |
|---|
My Tasks
Workflow steps awaiting J. Brice
Retention Manager
Records retention schedules and disposition
Retention schedule
Local government records general schedule
| Record Series | Description | Office of Record | Retention Period | Trigger | Disposition |
|---|
Records due for disposition this year
Eligible record series for calendar 2026
Disposition batch
Select records, request approval, document destruction
A legal-hold check runs before any disposition is approved. Records under hold are skipped.
Legal Hold
Litigation holds and retention suspension
Retention is suspended for all records under an active hold. Disposition is blocked until the matter is released.
Active holds
| Hold Name | Matter | Custodians | Docs on Hold | Date Placed | Status |
|---|
Hold notification log
Custodian acknowledgements and notices
Audit Trail
Complete record of repository access
Audit activity trend
Logged actions per day, last 14 days
| Timestamp | User | Action | Document / Folder | IP Address | Workstation |
|---|
Records Requests
Public records request queue and fulfillment
Request Queue
Intake Form
Fulfillment
| Request # | Requester | Description | Date | Due Date | Status | Assigned To |
|---|
Request intake
Log a new public records request
Copy fee$7.50
Staff search time (1 hr est.)$22.00
Estimated total$29.50
Fulfillment workflow
Request PRR-2026-0188: Police use-of-force reports, Q1 2026
Redaction queue: 3 documents flagged for review under exemption 119.071. Redaction tool placeholder.
Settings
Repository configuration
General
Organization and display
Retention Defaults
Disposition behavior
Security
Access and authentication
Notifications
Email alerts